Players Guide

The Travis Roy Foundation WIFFLE Ball Tournament Player’s Guide is designed to help players execute a successful fundraising campaign and prepare for the tournament weekend.  Email: homerunpat@gmail.com with any questions.

Menu

Register
Personalize your Page
Start your Fundraising
Spread the Word / Social Media
Donations (checks, cash, and online)
Matching Gifts
Educate your Donors
Tournament Day
Tournament Schedule Highlights
Post-Tournament Checklist


Step 1: Register

Thank you for registering your WIFFLE team.

1. Go to Travis Roy Foundation WIFFLE Ball Tournament fundraising page.

2. Click “Register.”  This will register you for the tournament and create your personal Fundraising Page.

3. If you are a returning player, simply login under “Returning User.”

4. If you are new to the tournament, click “JOIN AS A NEW PARTICIPANT”

5. If your team captain already registered your team, scroll down to the bottom of the “Join or Form a Team” page and click “I would like to join an existing team.”


Step 2: Personalize Your Fundraising Page

One of the first things you are encouraged to do is edit your personal Fundraising Page. Your personal fundraising page is the page your donors will see so give it your own touch by adding a picture, information about you and your reasons for participating in the event.


Step 3: Start Your Fundraising Campaign

Now that you have your Fundraising Page set up, you can start your email campaign to solicit friends and family for donations. As  a registered user you have access to a suite of easy-to-use email tools. The email message you create will automatically include a direct link back to your personal Fundraising Page to make it as easy as possible for the recipient to make a donation or join your support team.  Your email tools include:

Address Book Import – Import your Outlook, Yahoo! or other address book. Please be assured that your friend’s and family’s privacy are protected by restrictions on the use of the email addresses you upload and will not be used for other purposes. Once you have imported addresses into your address book, you can use the address book to select which email addresses you would like to use. If you don’t want to use the address book, you can send out quick emails to your friends using the simple address entry tool.

Email Campaign Center – Use your email campaign center to create an email messages or use an email template. You will want to keep in touch with your donors by sending thank you notes and messages to let them know how you or your team are doing.

Reports – Donation Reports show who donated, the amount and when the donation was made for current or past years

Tools – Print donation


Step 4: Spread the Word!

Think big! You will want everyone in your school, work, and community to know about your participation in the Travis Roy Foundation WIFFLE Ball Tournament.

Use the link to your customized online Fundraising Page on every email, letter, flyer, text or social media post you create.  Click the “+Share” icon at the top right corner of your personal Fundraising Page and select Facebook or Twitter to allow others to view a link back to your website profile.

Facebook

Facebook is a powerful tool for getting the word out about the upcoming tournament and for encouraging people to sponsor you. If you are raising money by conducting an event, we urge you to create a Facebook event page using your own Facebook account.  Update your status on Facebook with a link to your Fundraising Page.  “LIKE” your Fundraising page.

Twitter

Twitter is another powerful tool for getting the word out about the upcoming tournament. When composing your tweets, be sure to include #trfWIFFLE and @TRFoundation to link the post to the Tournament and Travis Roy Foundation twitter pages. When posting URLs (such as your fundraising page URL), use www.tinyurl.com to create a shorter URL so the tweet won’t exceed Twitter’s 280 character limit.

Instagram

The photo and video-sharing app is another great way to spread the word about the upcoming tournament. When snapping pictures or recording videos, be sure to use the hashtag #trfWIFFLE and add Little Fenway to your photo map.

Tournament Social Media Links

Travis Roy Foundation Social Media Links

Logo

Resources: Travis Roy Foundation Logo.


Donations

If your donors make a donation online via credit card, you will automatically be credited through the system and receive an email alerting you of the gift. Donations made online are typically 40% higher than those made by other means.

If your donor wishes to give by cash or check, you must enter EACH check INDIVIDUALLY or each cash donation individually.

Instructions:
Go to: Your Participant Center.  If you have not bookmarked it, go to the Tournament Fundraising Page, log in, then click the green Participant Center button in the top right corner.

Cick:  Enter New Gift (a box midway on the right-hand side)

Click:  ‘Additional Gift Entry Fields’ to complete the address.

***NOTE:  If entering a check from a business; fill in the business name in the LAST NAME field.  Put the Company contact name in the FIRST NAME field.  Click link ‘Additional Gift Entry Fields’ to complete the address.  This is required so they receive a thank you/tax deduction letter***

Click: Submit

To print your report go to the “Progress tab,” and scroll down.  Under “Donation History,” select “Download personal donation list.”

Offline checks should be sent according to the following schedule:
Now to July 27th: Travis Roy Foundation, Attn: WIFFLE, 101 Huntington Avenue, Suite 520, Boston, MA 02199
July 27th to Tournament time: Bring to event

  • Please include your Team Name, Participant Name, Total amount enclosed.
  • Checks must be made out to: Travis Roy Foundation, Inc.
  • Please send checks in timely manner (checks older than 6 months cannot be cashed).
  • Once checks are received by TRF, they will be confirmed, they will then show up on your page and thermometer.
  • You must write a check for any cash donations (made out to Travis Roy Foundation, Inc.). Please do not send cash through the mail.

Checks received after the tournament should be mailed to Lisa Kielt as noted above


 Matching Gifts

Matching Gifts can be a great way to turn a $25 donation into $50!

Many employers offer matching gift programs in which they will match charitable contributions made by their employees. Your company may match your donation as well as donations made by your co-workers, if they also apply for matching gifts.

Step 1: Contact your Human Resource or Benefits Department to find out if your company has a company Matching Gift Program.

Step 2: Learn how your company’s Matching Gift Program works. Does your company require a minimum donation amount? Will they match one for one, or maybe two for one?

Step 3: Follow the instructions on how your company wants you to submit your matching gift. If you us need to fill out matching gift application, please send it to us by email (info@travisroyfoundation.org) or by mail:

Travis Roy Foundation
101 Huntington Avenue
Suite 520
Boston, MA 02109

***Note:

  • Matching gifts can not be credited to your personal and team total unless we have a copy of your completed matching gift form.

Educate Your Donors

Many of your donors will want to know more about the Travis Roy Foundation.

Travis Roy Foundation

For more than 20 years, the Travis Roy Foundation has been granting money and life-changing medical equipment to spinal cord injury (SCI) survivors, as well as funding important research to find a cure for paralysis.

If you wish to create material to use in your fundraising, please be sure to use the approved messaging below as well as the official logo and brand guide whenever you create something with the Foundation’s name and logo. This text is also perfect for you to use to help educate others about the Travis Roy Foundation and its mission.  If you use the TRF logo, please send copy to events@travisroyfoundation.org for final approval.

Text you can copy into your promotions:

The Travis Roy Foundation is dedicated to enhancing the lives of individuals with spinal cord injuries – and their families – by providing them with adaptive equipment to enhance their self-reliance and ability to be as independent as possible. Additionally, the foundation is funding research scientists to find solutions for the personal challenges related to paralysis. In the U.S. alone, there are approximately 1,275,000 people currently living with a spinal cord injury and 13,000 new injuries each year. Through individual grants for people who are living with spinal cord injuries and funding important research, the Travis Roy Foundation is working every day to Help Other Move Forward. Learn more about the Travis Roy Foundation and the impact it has on the spinal cord injured community by visiting. www.travisroyfoundation.org

 

WIFFLE Ball Tournament Day

Resources:

Where to stay:

Tournament hotels:

Best Western Windjammer Inn, 1076 Williston Road, S. Burlington. Phone number: 888-253-1628 ($169 2-night minimum, ask to speak to Jeff Bushey directly)

The Essex Resort and Spa, 70 Essex Way, Essex, VT 05452.  Phone number: 844-258-7212

Marriott Courtyard, 177 Hurricane Lane, Williston.  Phone:  802-879-0100 ($159 20 rooms blocked. Call before 7/12/2016)

Tournament Headquarters

Tent in front of Little Fenway. You can check-in here and see the brackets and posted scores.

Registration and Check-In

All team captains must check in at Tournament Headquarters when you arrive on site for the weekend.


Tournament Schedule Highlights

Pre-Tournament Happy Hour Thursday, August 9th

1st Republic Brewing will host a Happy Hour for the Tournament participants starting at 6 pm on Thursday, August 9th.  Their address is 39 River Road, Suite 6 in Essex Junction.

Check-In

30 minutes prior to your game times at appropriate field.

Opening Ceremonies

Friday, Aug 10th 5:30 p.m. at Little Fenway (followed by Celebrities-Sponsors Game)

Home Run Derby

Times: Saturday, August 11th, times TBD

Kids Zone

Saturday, Aug 11th, 10 a.m – 3 p.m.

Kids Game

Saturday, Aug 11th time TBD at Little Fenway

Group Photo/Money Count

Saturday, Aug 11th, 2:00 p.m. at Little Fenway.  All teams and participants strongly encouraged to join.

Home Run Derby Final

Sunday, August 12th 11 a.m. at Little Fenway

Playoff Wild Card Lottery

Sunday, August 12th 12 p.m. or after final division game at Little Fenway

Playoffs

Sunday, Aug 12th, starting at 12:30 p.m.

Championship Game

Sunday, Aug 12th, 4:30 p.m. (approx) at Little Fenway

Closing Ceremonies

Following final game


Post-Tournament Checklist

Once the WIFFLE Ball Tournament is over there are only a few more steps to wrap everything up:

  1. Thank Everyone

    Resources: Donor Thank You Letter Template; Send thank you letters to all your sponsors and donors.

    Compile Remaining Funds Raised

    Add checks to your personal fundraising page, as an Off-Line Donation (see donation section above). Write a check for any cash to the Travis Roy Foundation, Inc.  Avoid sending cash through the mail.

  2. Mail everything to:

    Mail any remaining checks to Travis Roy Foundation, Attn: WIFFLE, 101 Huntington Avenue, Suite 520, Boston, MA 02199

Please contact info@travisroyfoundation.org with any questions.

Thank you for your support!